Criteria 3.2: Criteria 3.2: Discussions to establish the terms of cultivation or collection activities promote dialogue, trust and long-term collaboration
3.2.3 Sourcing arrangements with producers establish long-term collaboration, covering at least three years.
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the sourcing relationship should be assessed to make sure there is no short-term agreement in place (exceptions could be done for very specific circumstances of the sector and/or local context, upon auditor's justification)
the agreement should make clear the commitments of both parties regarding economic, social and ecological terms and approval
the agreement should be adjusted/negotiated on a regular basis and/or each time production or sector characteristics are modified
the agreement should have room for both parties to re-negotiate the terms of the agreement
This indicator is applicable to the relationship between OaS and producers, when they're both involved in the scope of the assessment. If the OaS is the producer in the supply chain, this indicator is not applicable.
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DOCUMENTATION
sourcing/supply agreement with local producers/collectors
other documented evidence of long-term relationship
purchase agreement if different from supply agreement
INTERVIEWS
with OaS and producers/collectors:
about historical relationship with producers/collectors
sourcing agreement/supply relationship
support provided to producers/collectors through this agreement
formalisation of the process (written supply agreement)
with producers:
about the level of satisfaction and trust regarding the terms of the supply agreement
Scoring guidance
0 - No sourcing agreement are in place. Purchase are made in an ad hoc basis, upon demand from some buyers
1 - A sourcing relationship is evidenced, but less than 3 years (and not formalized for the next 3 years)
2 - A longstanding sourcing relationship is evidenced for more than 3 years (considered long-term partnership) and producers feel confident about the terms and reliability of the relationship. However, this is not formalized in a long-term supply agreement
3 - A written supply agreement is in place for at least 3 years
N/A - The OaS is not working with external producers or they are not part of the scope.
Score 2 to be reached by the second year.
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Importance
Critical stepwise
ApplicabilityCultivation & wild collectionOaSSub-suppliersField operators |